PRIVACY

Privacy Policy

A description of the information Erie Calendar actually handles and the services used to operate the site.

Effective October 4, 2026info@eriecalendar.com

1. Scope and operator

This Privacy Policy explains how Erie Calendar, LLC, a Pennsylvania limited liability company (“Erie Calendar,” “we,” “us,” or “our”), collects, uses, discloses, and retains information through ErieCalendar.com and its related pages, accounts, calendars, forms, communications, and services (the “Service”). Erie Calendar, LLC operates the Service and is responsible for handling personal information under this policy.

Identifying the LLC as the operator does not expand the collection, use, or disclosure of personal information described in this policy or cancel privacy commitments made when information was collected.

2. Information you provide

  • Account and profile information: name, email address, role, job title, phone number, organization, organization contact information, address, website, profile image, and account status.
  • Event and organization content: event details, contacts, links, photos, calendar branding, organization records, submissions, edits, and communications.
  • Participation information: event check-ins, attendance records, ratings, private feedback, rewards activity, and optional leaderboard participation.
  • Support and inquiry information: messages, screenshots or attachments, event-planning inquiries, advertising requests, requested dates, and related correspondence.
  • Payment-related records: purchased service, amount, billing status, service dates, and Stripe customer, checkout, invoice, subscription, payment, and portal identifiers or URLs. Erie Calendar does not receive or store complete payment-card numbers.

3. Information collected automatically

Erie Calendar records random anonymous browser and visit identifiers, requested page path, timestamp, referral source domain, tagged promotion source and campaign, event-page views, ticket and event-website clicks, sharing and calendar-save actions, and approximate country, region, and city supplied by Cloudflare for first-party traffic analytics. Anonymous browser identifiers are stored in your browser for up to 90 days to estimate returning browsers; visit identifiers group activity until 30 minutes of inactivity. These identifiers are not linked to your account in ordinary traffic reporting. Full referral URLs and unrelated page-query values are not retained in analytics. The ordinary analytics record does not include a raw IP address. Preferences, navigation state, administrative display state, temporary upload or form state, and—for anonymous visitors—the accepted legal-document version and acceptance time may be stored in local storage or session storage in your browser. The anonymous legal-acceptance record is stored only in that browser and is not tied to an Erie Calendar account.

Cloudflare may set essential security and bot-management cookies, including a short-lived __cf_bm cookie. The Service does not currently use Google Analytics, Meta Pixel, third-party behavioral advertising trackers, or cross-site advertising profiles. Advertising impression and click counts are recorded in aggregate or campaign-level records to operate and report the Service’s own placements.

To protect the public calendar from excessive automated requests, an IP address may be transformed into a one-way fingerprint. If a request threshold is exceeded, the Service also records the user-agent string, request count, and timestamps for a limited security log.

Calendar browser verification

When calendar protection is enabled, Cloudflare Turnstile checks browser signals to help distinguish visitors from automated requests. The verification token and IP address are sent to Cloudflare for validation. Successful verification sets an essential erie_calendar_verified cookie for twenty minutes, bound to this hostname and an IP fingerprint. Shared request counters containing IP fingerprints are cleaned up after about twenty-four hours; excessive-request security logs are cleaned up after about thirty days.

4. Authentication

Authentication is provided through “Sign in with ChatGPT.” Erie Calendar receives an authenticated user identifier and may receive the email address and display or full name associated with that sign-in. Erie Calendar does not receive or store your ChatGPT password. OpenAI processes authentication information under its own terms and privacy policy.

5. How information is used

We use information to provide accounts and calendars; display and manage events; process submissions and imports; categorize, deduplicate, moderate, and update content; provide check-ins, feedback, rewards, branded calendars, advertising, and support; communicate about requests and transactions; process and reconcile payments; measure first-party traffic and placement performance; prevent abuse; protect users and the Service; comply with law; and establish or defend legal rights.

6. Automated processing and imported information

The Service automatically imports event data from public sources and may normalize, categorize, merge, deduplicate, update, or remove records. Submitted or imported content may be evaluated by automated rules and reviewed by authorized staff. Automated processing can make mistakes. Email info@eriecalendar.com to request review, correction, or removal.

7. When information is shared

  • Publicly: published event, organization, calendar, and promotional content, including a contact only when it is intended for public display.
  • With organizers: attendee identity and contact information when a person affirmatively checks in under the disclosure shown at check-in; private feedback may also be made available to the appropriate organizer or authorized staff.
  • With service providers: OpenAI for authentication and Sites hosting, Cloudflare infrastructure including database and object storage, Resend for transactional email, and Stripe for checkout, invoices, subscriptions, payment processing, and billing portals.
  • For legal and safety reasons: when reasonably necessary to comply with law, enforce agreements, investigate fraud or abuse, protect safety or rights, or respond to lawful process.
  • For a business or organizational transition: in connection with financing, reorganization, sale, or transfer of the Service, subject to appropriate safeguards and the privacy commitments made when the information was collected.

Erie Calendar does not sell personal information for money and does not currently share personal information for cross-context behavioral advertising.

8. Retention

Retention depends on the record and operational need. Ordinary past event listings are generally eligible for deletion about seven days after the event ends. Events used for organization calendars or engagement features may be retained for about thirteen months. Excessive-request security logs are deleted after about thirty days. When private feedback is deleted, its text is cleared, while limited audit or points records may remain.

Accounts, submissions, analytics, support messages, transaction records, and related operational records do not all have a single automatic deletion period. They are retained while reasonably needed to provide the Service, maintain accurate records, resolve disputes, prevent abuse, meet tax, accounting, contractual, or legal obligations, and enforce agreements. Backups and suppression records may persist for a reasonable period.

9. Your choices and requests

You may update available profile and event information through your account. You may request access, correction, deletion, or removal by emailing info@eriecalendar.com. Include enough information to identify the record and verify your relationship to it. We may decline or limit a request where retention or disclosure is required or permitted by law, needed for security or legal claims, or necessary to protect another person’s rights.

You can control browser cookies and storage through browser settings, but blocking essential storage or security cookies may impair the Service. Leaderboard participation is optional where offered.

10. Security and transfers

We use reasonable administrative, technical, and organizational measures appropriate to the Service. No internet service or storage system can guarantee absolute security. Service providers may process information in the United States and other locations where they operate.

11. Children

The Service is intended for a general audience and is not directed to children under 13. We do not knowingly collect personal information from a child under 13 without legally sufficient authorization. A parent or guardian who believes a child provided information should contact us.

12. Third-party services

Organizer, venue, map, social-media, ticketing, and other third-party links are governed by the third party’s privacy practices. Erie Calendar is not responsible for those practices.

13. Changes and contact

We may update this policy as the Service changes. The effective date above identifies the current version. Privacy questions and requests may be sent to info@eriecalendar.com.